Communication in Meetings Meeting can be defined as an assembly of people for a particular purpose, especially for formal discussion. Meetings are usually a common event in many businesses and organization. They are used to communicate information, brainstorm, and thoughts and develop strategies towards success. Suitable communication within a work meeting requires professionalism and politeness. Successful group meeting at work requires extra concentration to communication details.
There will be good meetings and bad meetings; bad meetings always make you uncomfortable, you never understand or get to the point and you think why you have wasted your time in such type of meetings. This usually caused by arising conflict of interest between peer or vertical connection between boss and employee. On the other hand, good meeting can motivate you and gives you a better understanding of current task or topic at hand.
In business meeting, we must see the set objectives or focus topic and discuss it to achieve desired outcome of the meeting; outcome such as (but not limited to) solution to an existing known problem, brainstorm or generation of a new idea etc.
Bear in mind time management is crucial in order to arrange a successful meeting. You have to see how you can manage the time so that there will be a suitable time for the meeting in which all of the members of the meeting are available to attend the meeting.
Communication in business meeting involve things such as good delivery of predetermined priority topic, clear desired meeting outcome, and good interpersonal formal relationship between the member of the meeting.
Another good practice of a communication in a meeting is that you aim to satisfy the member of the meeting in regards to their expectation of the meeting presentation standard. Some business meeting can take up to hours and tend to bore the audience.
Hence an engaging and interactive meeting could help to catch the audience attention and thus they would have a better understanding of the topic at hand. It is also encouraged for you to involve every person in the meeting and if you see that there are some people who are dominating the meeting then try to make a point of asking to others to their ideas.
It is also encouraged to get feedback of everyone and summarized each and every point at the end of meeting and confirms about a fair summary and most importantly to always follow up your work. Also to note items that may require further discussion for upcoming meeting.
Good communication in meeting is also for you to make sure that you are not speaking too much and let the others speak as well, unless of course you are the sole head of meeting and you will lead the meeting from start to finish. However, you must make sure that you are on topic and avoid deviating away from the main topic.
At the end of the meeting, as stated before, make sure to summarize the result and if necessary, send a copy of a meeting summary to all the attendees. Post meeting evaluation can improve meeting's effectiveness based on how well you met the objective. This will help you continue to improve your process of running effective meetings and also could set you up for your next business meeting.
There will be good meetings and bad meetings; bad meetings always make you uncomfortable, you never understand or get to the point and you think why you have wasted your time in such type of meetings. This usually caused by arising conflict of interest between peer or vertical connection between boss and employee. On the other hand, good meeting can motivate you and gives you a better understanding of current task or topic at hand.
In business meeting, we must see the set objectives or focus topic and discuss it to achieve desired outcome of the meeting; outcome such as (but not limited to) solution to an existing known problem, brainstorm or generation of a new idea etc.
Bear in mind time management is crucial in order to arrange a successful meeting. You have to see how you can manage the time so that there will be a suitable time for the meeting in which all of the members of the meeting are available to attend the meeting.
Communication in business meeting involve things such as good delivery of predetermined priority topic, clear desired meeting outcome, and good interpersonal formal relationship between the member of the meeting.
Another good practice of a communication in a meeting is that you aim to satisfy the member of the meeting in regards to their expectation of the meeting presentation standard. Some business meeting can take up to hours and tend to bore the audience.
Hence an engaging and interactive meeting could help to catch the audience attention and thus they would have a better understanding of the topic at hand. It is also encouraged for you to involve every person in the meeting and if you see that there are some people who are dominating the meeting then try to make a point of asking to others to their ideas.
It is also encouraged to get feedback of everyone and summarized each and every point at the end of meeting and confirms about a fair summary and most importantly to always follow up your work. Also to note items that may require further discussion for upcoming meeting.
Good communication in meeting is also for you to make sure that you are not speaking too much and let the others speak as well, unless of course you are the sole head of meeting and you will lead the meeting from start to finish. However, you must make sure that you are on topic and avoid deviating away from the main topic.
At the end of the meeting, as stated before, make sure to summarize the result and if necessary, send a copy of a meeting summary to all the attendees. Post meeting evaluation can improve meeting's effectiveness based on how well you met the objective. This will help you continue to improve your process of running effective meetings and also could set you up for your next business meeting.
References
Mindtools.com,. (2014). Running Effective Meetings: Establishing an Objective and Sticking to It. Retrieved 22 October 2014, from http://www.mindtools.com/CommSkll/RunningMeetings.htm
Mindtools.com,. (2014). Running Effective Meetings: Establishing an Objective and Sticking to It. Retrieved 22 October 2014, from http://www.mindtools.com/CommSkll/RunningMeetings.htm